Delivering Programs and Projects

Delivering Programs and Projects

Diagnose

  • Who else can work on these projects or programs? How much can be delegated?
  • Is there similar work in our community where we could partner?
  • What behaviours do we want to change with this specific project or program?
  • How can we connect a project or program to that behaviour?
  • What resources do we need in terms of people, time, space, budget, etc.?

Do

  • Define someone as the project or program coordinator (this may be you, your staff, partners, or volunteers). Assign other team members as needed and available.
  • Recruit volunteers and coordinate with partners. Ensure that everyone knows what is expected of them so they have clarity on the intended outcomes and results as well as their role.
  • Let everyone know the daily and weekly tasks for the team, and who will do what. Report on those tasks as needed (at least weekly, sometimes daily in a quick stand up meeting).
  • Consider using a kanban board [link: http://homegeekconsultant.com/toolkit/kanban-101-works-cool/] on a wall or with a free visual project management tool like Trello [Link to www.trello.com].

Things to consider collectively:

  • How might you partner on any individual project?
  • Is there an opportunity to turn individual projects into collective action? (For example, during Mental Health Week – May 1-7th in Canada).

Tools

Student Journey Map

Use the student journey as a quick check to focus on a specific part of the student experience with your individual project. How will projects connect to support a specific journey stage? How do they connect across stages?

Maturity Model

Use the maturity model to guide a range of projects to deliberately work on different aspects of a mentally healthy campus.

Evaluation and Learning Framework (ELF)

Use the ELF to build evaluation checkpoints for inputs, outputs, and outcomes in individual projects. Also plan for time to reflect on projects and take what you learn to adjust on future projects throughout the year and eventually as you transition out of your term and pass the torch to another leader.

Evaluation and learning should be baked into every project that you undertake—this makes it much easier in your final reporting, and it helps you adjust your activities based on what you learn as you go along.

Continuous learning and evaluation helps you make continuous improvements, so that what you do later builds on what you’ve learned so far in your term.

Mentally Healthy Campus Strategy

Use the Strategy (and your own big picture planning) to ensure that individual projects are contributing to the whole. How will individual projects build the momentum in your overall flywheel? How do they connect to each other?

Not every project needs to neatly link to another project—but each individual project should help you tell the story of your overall efforts towards a mentally healthy campus.